Key Details

HR Officer

Job Ref: Contract

Job Description

Our client, a very successful educational establishment based in the Ashford area, has asked us to help recruit an HR Officer on an interim contract initially for 6 months to commence work as soon as possible.  The successful applicant will be CIPD qualified. HR experience is essential.

The main duties of the role are:

  • Working closely with the Director of Finance & Operations to assist line managers in understanding and implementing the Academy policies and procedures.
  • Interacting with and supplying information to employees, department heads, and job applicants when required.
  • Undertake all recruitment checks including those such as DBS checks, right to work checks and requesting references. To maintain the HR system (SIMS Personnel) updated.
  • On-boarding of all new starters across the Academy including Nursery.
  • Manage and process all leavers.
  • Manage all documentation for pensions (TPS for Teachers and LGPS for Support)
  • Work with external agencies such as the payroll provider and the occupational health provider where appropriate.
  • Organising all data for payroll. The Academy currently runs two payrolls each month. This role is essential in the accuracy of these.
  • Preparing monthly absence reports and payroll changes as appropriate.
  • Establishing and maintaining personnel, recruitment records, files, correspondence, reports, and organisation charts.
  • Statutory reporting as required.
  • Maintaining employee file records up-to-date by handling contractual changes in a timely manner.
  • Preparing paperwork needed to create new employee profiles.
  • Responsible for the administration of all staff holiday, absence and cover requests.
  • Ensuring that all HR forms are completed by staff accordingly; request for leave; sickness and back to work report documentation.
  • Maintain a full and accurate establishment list and associated structure charts for the whole academy.

Personal Qualities and Attributes:

  • HR qualifications and payroll experience
  • Experience in the Education sector is essential
  • Project management experience desirable
  • To be a person of integrity and honesty
  • To communicate effectively, professionally and in a friendly manner with staff, suppliers, students and parents
  • To be highly motivated and positive towards the Academy’s goals
  • To have a flexible approach towards work and working hours
  • To be totally reliable with excellent time management skills
  • To be a team player.  This position is part of a team with team tasks and responsibilities

We are acting as a Recruitment Business in relation to this role.

Essential Skills

  • HR qualifications and payroll experience
  • Experience in the Education sector is essential

Desirable Skills

  • Project management experience

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