Key Details

  • Salary circa £28,000 per annum
  • ContractFull Time
  • Location Maidstone

Assistant Office Manager

Job Ref: 19818

Job Description

Our client, an Electrical Contractors based in Maidstone is looking to recruit an Assistant Office Manager to join their small friendly team.  This is a busy environment and applications are invited from Administrators who have excellent IT skills and a construction or electrical industry background.

Monday to Friday working 8 hours between 8am and 5.30pm.

Salary: circa £28,000

Main duties:

  • Administration duties to support Operations team with specific focus on Electric Vehicle Charger sales and administration.
  • Assist in ensuring that all health and safety critical documentation is prepared and distributed to engineers and clients, as well as applying for permits to work well in advance of engineer’s attendance,
  • Manage the efficient and friendly liaison between clients, our team, Contracts Managers and field engineers,
  • Liaise closely with the finance team to ensure that all workflow information is kept up to date to allow timely invoicing and development of further works,
  • Work closely with the Office Manager and Directors on the imminent implementation of a new CRM system
  • Assist in the development of administration procedures to improve efficiency within all processes

Desirable knowledge:

  • Administration of Maintenance Contracts
  • Preparation and distribution of Risk assessments / Method Statements
  • Completion of Permits for work
  • Understanding of Electric Vehicle Chargers
  • Experience operating within ISO 9001,14001 & 45001 management systems

Skills/Experience:

  • Construction/Electrical background
  • Excellent customer service skills
  • Ability to build strong relationships with clients and co-workers
  • Self-motivated
  • Experience with CRM systems
  • Highly skilled in the use of the full Microsoft Office suite, including Teams
  • Good typing speed and accuracy
  • Good attention to detail and able to accurately transcribe detail from reports.
  • Excellent communication and customer service skills

We are acting as an Employment Agency in relation to this role.

 

 

Essential Skills

  • Construction/Electrical background
  • Experience with CRM systems
  • Highly skilled in the use of the full Microsoft Office suite, including Teams

Desirable Skills

  • Preparation and distribution of Risk assessments / Method Statements
  • Completion of Permits for work
  • Understanding of Electric Vehicle Chargers

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